That can curtail further the use of any printers that remain on employees’ desks. You can institute policies that restrict purchases of ink and toner for only approved devices. That also allows management to track usage and address abuses. In addition, enable logging and password access to make printing secure when it’s necessary. But if you remove them from desktops and replace them with centralized network printers relegated to dedicated areas within the office, you can limit their use. If printers are still easy to access by your team, they will continue to be used. Benefits should include easier filing and retrieval of scanned and sensitive documents via cloud storage and the ability to share them without relying on copying or scanning. The paperless process needs to be easy and deliver tangible benefits - save time, save effort and save the environment. Create written guidelines and operations they can follow to ensure a paperless office. They need clear instructions they can understand. Provide tools and training for staff.ĭon’t assume people will discover (and implement) ways of minimizing their paper usage. Here are a few easy steps to setting up a paperless office. Here’s how to go paperless.Įditor’s note: Looking for the right document management system for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs. Tools like document management software, cloud storage and electronic invoicing platforms are also widely available now, which means that going paperless has never been easier or more accessible. It’s a great way to reduce your company’s impact on the environment and improve your office’s overall organization. There has never been a better time to go paperless.
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